1. Introduction
ASHEPA Online HSE News (“ASHEPA”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Notice explains how we collect, use, store, share, and protect your personal information when you visit our website at https://ashepa.net, subscribe to our newsletters, submit content, contact us, register for events, or otherwise engage with our platform.
ASHEPA operates as an online news and information platform focused on health, safety, environment, sustainability, workplace wellbeing, and related issues relevant to African region. By using our website, you acknowledge that your personal data may be processed in the manner described in this Privacy Notice.
2. Who We Are
ASHEPA Online HSE News is a digital publishing and information platform dedicated to promoting health, safety, environment, sustainability, and responsible workplace practices through news, features, interviews, articles, event coverage, industry updates, and educational content. ASHEPA is responsible for determining how and why your personal data is processed through this website. If you have any questions about this Privacy Notice or your personal data, you may contact us using the details listed at the end of this document.
3. The Personal Data We Collect
Depending on how you interact with us, we may collect personal data that you provide directly to us, including your full name, email address, phone number, company or organisation name, job title or profession, country, city, region, and any other personal data you include in contact forms, messages, comments, applications, article submissions, press releases, surveys, or event registrations.
We may also automatically collect certain technical and usage information when you use our website. This may include your IP address, browser type and version, device type, operating system, date and time of access, pages visited, referral source, website activity and navigation behaviour, and general location data derived from your IP address.
In addition, we may collect subscription and communication data such as newsletter subscription details, email preferences, records of correspondence with you, and any requests, feedback, complaints, or support inquiries you send to us. If you submit editorial material, articles, interviews, event listings, announcements, job adverts, sponsorship requests, or press releases, we may also collect your name, organisation details, biography or profile information, contact details, and any photographs, videos, documents, or related materials that you provide.
4. Sensitive Personal Data
We do not normally request sensitive personal data through our website. However, in limited cases, sensitive information may be provided where it is relevant to health, workplace safety incidents, occupational wellbeing, disability inclusion, environmental harm, or community protection matters. In such cases, we will only process that information where it is appropriate, necessary, and subject to suitable safeguards. You should not send sensitive personal data to us unless it is necessary and relevant to your engagement with ASHEPA.
5. How We Collect Personal Data
We collect personal data directly from you when you fill out forms on our website, subscribe to newsletters or alerts, contact us by email, web form, phone, or social media, comment on articles, participate in surveys, register for events, webinars, campaigns, or training-related activities, or submit editorial or promotional content. We also collect information through cookies and similar technologies. In some cases, we may obtain personal data from publicly available sources where relevant to our editorial, media, research, or professional activities, or from trusted partners and service providers that support our operations.
6. How We Use Your Personal Data
We use your personal data to operate, maintain, and improve our website and to publish and distribute HSE news, features, and related content. We may also use your information to respond to your messages, inquiries, and requests, to send newsletters, updates, alerts, and other communications you have requested, and to process article submissions, event notices, press releases, and other contributions.
Your personal data may also be used to register you for events, webinars, surveys, campaigns, or related activities, to understand how users interact with our website, and to improve our content and user experience. Where appropriate, we may personalise content and communications, manage advertising, sponsorship, partnership, and promotional relationships, protect the security and integrity of our website, prevent fraud, abuse, misuse, and unlawful activity, keep appropriate administrative, editorial, and business records, comply with legal, regulatory, and professional obligations, and support awareness, education, advocacy, and research in health, safety, environment, and sustainability across Africa.
7. Grounds for Processing Personal Data
We process your personal data where it is necessary to provide services, communications, or information you have requested, or where it is necessary to take steps at your request before entering into a relationship or arrangement with you. We may also process your personal data where it is necessary for our legitimate interests in operating and improving ASHEPA and in promoting HSE awareness and education, provided that those interests are not overridden by your rights and interests.
In some cases, we process your personal data because you have given your consent, including for newsletters or optional cookies. We may also process your information where this is necessary to comply with legal or regulatory obligations, to establish, exercise, or defend legal claims, or where it serves an important public-interest purpose in relation to health, safety, environment, sustainability, education, or responsible journalism, with appropriate safeguards where required.
8. When We Share Personal Data
We may share your personal data with website hosting providers, IT and technical support providers, newsletter and email communication platforms, analytics providers, cloud storage and backup providers, event, webinar, and campaign partners, and professional advisers such as lawyers, auditors, consultants, and accountants. We may also share personal data with payment and administrative service providers where relevant, with regulatory authorities, law enforcement bodies, courts, or other public agencies where required, and with any successor organisation in the event of a restructuring, merger, acquisition, or transfer of operations.
We do not sell your personal data to third parties. Any third party processing personal data on our behalf is expected to do so securely and only for authorised purposes.
9. International Transfers
Because our website and some of our service providers may operate across borders, your personal data may be stored or processed outside your country of residence. Where personal data is transferred internationally, we will take reasonable steps to ensure it remains protected through appropriate safeguards, contractual protections, and secure handling measures.
10. Data Security
We take reasonable technical and organisational steps to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction. These measures may include the use of secure servers and hosting environments, access restrictions for authorised personnel only, password and authentication controls, system monitoring and maintenance, and internal confidentiality and data-handling procedures. Although we take data security seriously, no online platform can guarantee absolute security, and you are encouraged to use the internet carefully and avoid sending unnecessary sensitive information through unsecured channels.
11. Data Retention
We keep personal data only for as long as necessary for the purposes for which it was collected, including for editorial, legal, administrative, security, and operational reasons. We may retain information for longer where necessary to maintain appropriate records, comply with legal and regulatory obligations, resolve complaints or disputes, enforce our terms and policies, or maintain suppression records where you have opted out of communications.
12. Your Rights
Subject to applicable requirements, you may have the right to request access to the personal data we hold about you, request correction of inaccurate or incomplete data, request deletion of your personal data in appropriate circumstances, request restriction of processing, object to certain forms of processing, withdraw consent where processing is based on consent, request transfer of your data where applicable, and complain to the relevant supervisory authority. To exercise any of these rights, please contact us using the contact details below.
13. Marketing Communications
Where you choose to receive updates from us, we may send you newsletters, article alerts, event invitations, industry updates, and promotional messages about ASHEPA services, partnerships, campaigns, or publications. You may opt out of these communications at any time by clicking the unsubscribe link in the email or by contacting us directly.
14. Third-Party Websites and Content
Our website may contain links to third-party websites, social media platforms, embedded videos, event pages, advertisements, or external publications. We do not control those third-party platforms and are not responsible for their privacy practices, content, or security. We encourage you to read their privacy notices before sharing your data with them.
15. Children’s Privacy
ASHEPA Online HSE News is intended mainly for adults, professionals, institutions, and stakeholders in health, safety, environment, and sustainability fields. We do not knowingly collect personal data from children through our website without appropriate consent or authority. If you believe a child has provided personal data to us inappropriately, please contact us so that we can take the necessary steps.
16. Cookie Policy
This Cookie Policy explains how ASHEPA Online HSE News uses cookies and similar technologies on https://ashepa.net. By continuing to use our website, you agree to our use of cookies as described in this policy, except where your consent is required for non-essential cookies.
What Are Cookies?
Cookies are small text files stored on your browser or device when you visit a website. They help websites function properly, remember user preferences, improve performance, and provide information about how users interact with the site.
How We Use Cookies
We use cookies and similar technologies to make our website function properly, improve speed, security, and user experience, remember preferences and settings, understand how visitors use our website, measure audience engagement, improve the relevance and quality of our content, and support analytics, media content, and website administration.
Types of Cookies We Use
We use strictly necessary cookies that are essential for the operation of our website, including for session management, website security, form submission, page navigation, and other core website functions. Without these cookies, some parts of the website may not function properly.
We also use performance and analytics cookies to help us understand how visitors use the site, including which pages are visited most often, how long users stay on pages, how users move through the site, what devices and browsers are used, and whether users encounter errors. This information helps us improve the website and our editorial delivery.
Functionality cookies may also be used to allow the website to remember choices you make, such as your preferred language, region or location settings, saved preferences, and returning user settings. These cookies help provide a more personalised browsing experience.
In addition, some content or services on our website may be provided by third parties, such as embedded videos, social media sharing features, analytics services, advertising or sponsored content, and external media or event tools. These third parties may place cookies on your device and process information according to their own privacy policies.
Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to view cookies stored on your device, delete cookies, block all cookies or selected cookies, and set rules for particular websites. Please note that disabling some cookies may affect the performance or functionality of the website.
Cookie Consent
Where required, we will ask for your consent before placing non-essential cookies on your device. You may withdraw or update your cookie preferences at any time using the cookie settings tool or banner made available on our website.
Changes to This Cookie Policy
We may revise this Policy from time to time to reflect changes to our website, services, or legal and operational requirements. Any updated version will be posted on this page with a revised effective date.
We may update this Privacy Notice from time to time to reflect changes in our operations, legal obligations, technologies, or privacy practices. Any changes will be published on this page with an updated effective date, and we encourage you to review this page regularly.
17. Contact Us
If you have any questions, concerns, complaints, or requests relating to this Privacy Notice or your personal data, please contact us at:
Effective Date: 20 March 2026
Last Updated: 04 April 2026
Email: support@ashepa.net
